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Student Organizations

Student Organization events are defined as an event planned by the organization for their organization or the 91tvӰԺ Community. The Student Organization is responsible for planning, executing, and paying for the event. In order to make reservations at the MSC, your organization must be registered through the Center for Leadership and Civic Engagement (CLCE). If you have questions about registering a Student Organization, please contact CLCE.

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the MSC SUMMER RESERVATION BOOK is openING SOON!

Reservations for the Summer Semester begin on March 1^st at 10 AM. To ensure your student organization's readiness, please follow these steps: 

STEP ONE

 

 

STEP TWO

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This form adds or updates the student organization's MSC Accountable Officers. Only MSC Accountable Officers can make reservation requests in the MSC. 

Ensure that the president listed on the Accountable Officers form, matches the president on the organization's BullsConnect page.

Update the organization’s BullsConnect page before submitting the MSC Accountable Officer Form if needed. For help with updating the BullsConnect page, contact bullsconnect@usf.edu. 

MSC Accountable Officer Forms are processed manually by the event planning team. An email will be sent to each officer listed on the form after it has been processed. 

 

STEP THREE:

Once the MSC Accountable Officer Form is approved, create a Web User ID to access the online reservation system. 

Visit to create a Web User ID. Our team manually processes and approves Web User ID requests submitted by MSC Accountable Officers. Once approved, you will receive a confirmation email. After approval, your organization can submit MSC reservation requests online. 

If you already have an account and need access to a different organization, first complete Step two to update your MSC Accountable Officer status. Then, email sa-ems@usf.edu  with the organization's name to request web user access. 
 

Please note that students can serve as MSC Accountable Officers for multiple organizations, but they can only have Web User ID access for one organization. 

All accountable officer forms and web user ID requests are manually processed. Due to the high volume of requests, responses might be slower than usual. 

Requests submitted after 9:00 AM on Wednesday, February 26^th 2025 might not be processed and approved in time for the reservation book opening. 

If you have questions or concerns, please email sa-ems@usf.edu. 

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UPCOMING TRAINING SESSIONS: 

Part One – Get Started:  Steps to Take Before Making Reservations at the MSC

 Join the Event & Meeting Services team for a virtual training session on the steps to take before making reservations at the MSC. We will go over submitting an Accountable Officer Form, requesting a Web User ID and more. You will also be able to ask us questions in our live chat. 

Dates: 

• Tuesday, February, 11^th 2025, 1:00 PM - 1:30 PM (click here to join online: )  

• Monday, February, 17^th 2025, 11:00 AM - 11:30 AM (click here to join online: ) 

Part Two – Making a Reservation in EMS:  A Student Organization’s Guide to Making Reservations in the MSC

 Join the Event & Meeting Services team for a virtual training session on making reservations in the MSC.  We will walk you through how to use our virtual EMS reservation system and go over some tips and tricks on making reservations!   You will also be able to ask us questions in our live chat. 
 
Dates: 

• Wednesday, February 12^th , 2025, 10:30 AM - 11:30 AM (click here to join online: ) 
• Tuesday, February 18^th , 2025, 1:00 PM - 2:00 PM (click here to join online: ) 

Part Three – Planning an Event in the MSC  

Join the Event & Meeting Services team for a virtual training session.  We will review the rules, requirements, and key considerations when hosting an event in the MSC. Including food/catering form requirements, security needs, resources available, etc.  You will also be able to ask us questions in our live chat.

See you there!

Dates:

• Wednesday, March 26 ^th, 2025, 10:30 AM - 12:00 PM (click here to join online: )  
•  Tuesday, April 1^st 2025, 1:00 PM - 2:30 PM (click here to join online: ) 

MSC Reservations Q&A

Having reservations about making reservations?  Or just have questions about planning events in the MSC?  Join the Event & Meeting Services team for a drop-in Q & A session! 

Dates:  

• Thursday, February 20^th ,2025, 10:00 AM - 11:30 AM (click here to join online: ) 

 

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